Facilities Management: installation, maintenance, repair and upkeep of facilities including workstations
IS Services: coordination of IS services according to service level agreement with IS function
Supplies & Services: manage a steady supply of office equipment and stationery; Negotiate & manage the purchase of supplies or procurement of services from outside vendors and providers
Policies & Location-specific Matters
Work with HR & Leaders/Associates to ensure consistency of application of HR Policies and procedures in the local office
Define and implement local guidelines, procedures and programs/initiatives for more efficient and productive operations
Coordinate with Finance on Expense management, budgeting and claims process
Leave Administration
Maintain/monitor leave records for all associates in the office
Support Services Management
Supervise non practice aligned AA & Temp staff to ensure quality service & workload balance (also sourcing of temporary staff as required by operational demands)
Travel services (for local & visiting associates)
Event organizing (coordinate client gatherings, public seminars, PR activities like mailers)
Qualifications :
Strong organizational skills
Graduate degree or equivalent
Minimum of 5 years prior administrative experience
Proficiency in Microsoft Office (Word, Excel, Powerpoint)
Strong proofreading skills (grammar, punctuation and spelling)
Must be comfortable working in a fast paced environment with short deadlines, interruptions, and multiple tasks/projects occurring at once
The Coming Knowledge Drain
Imagine having to deal with this nightmare scenario: One-fifth of the executives, managers and workers with critical skills that your company needs to survive have walked out the door.
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Managing People for Performance
Managers who have had any form of training will be familiar with the idea of setting goals or objectives, and probably with the principles of appraising performance. With this in mind, why is it so many managers keep asking about how to motivate their staff or how to get more from them?
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Use of Job Simulations Rising Steadily
Most job candidates can talk a good game when it comes to interviews, and it’s become difficult to verify someone’s past job performance because of a growing fear of lawsuits. That’s causing more hiring managers to use simulations, where candidates take part in activities that simulate the experience of the job for which they are applying. The data gives a realistic preview of what an applicant will be like on the job and separates those that interview well from those that interview and perform well.
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